Platform Modules

SaaS Spend Reconciliation Architecture

SubSentry links corporate transactions, reads invoice seat licenses via OCR, and reconciles permissions mappings to actively retrieve software margins.

Module 01

Multi-Channel Spend Ingestion

Connect corporate card statements and sync GL mappings automatically. SubSentry integrates with Brex, Ramp, Plaid, and accounting programs to monitor outlays in real-time.

Plaid real-time corporate cards synching
QuickBooks & Xero GL ledger matches
Read-only inbox receipts email scanning

Invoice PDF Dropzone

Drag and drop SaaS invoice PDF here

or click to browse local files

Amazon Bedrock Mapping Log ● READY

17:48:01 subsentry --classify --descriptor "ATLASSIAN PTY LTD * 8473"

17:48:02 [SUCCESS] Mapped raw descriptor: "ATLASSIAN PTY LTD * 8473" -> Jira Software

17:48:02 [MODEL] Categorized department: Engineering

17:48:03 subsentry --extract-text --invoice "atlassian-invoice-889.pdf"

17:48:04 [SUCCESS] Extracted: Paid seats: 120, Renewal date: 2026-09-01

Module 02

AI-Powered Reconciliation

Let machine learning do the heavy lifting. Using Amazon Bedrock, SubSentry cleans raw transaction lines, associates descriptors with vendors, and extracts seat licensing parameters via OCR.

Bedrock raw statement categorizations
Textract exact seat counts extraction
Auto GL matching algorithms

Module 03

Active User Reconciliation

Cross-reference user mapping lists. Link Google Workspace or Okta directories to audit the actual count of active logins and detect unused license weights.

Read-only directory sync endpoints
License seat counts mismatch trackers
Automatic logins inactivity audits

Seat Delta Calculator

Notion Paid Seats 80 licenses

Notion Active Logins 22 active

Identified Spend Waste

58 Unused Seats $464/mo

Connect SubSentry in 10 Minutes

Audit your card transactions feeds and directory logins to locate active budget savings immediately.

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