Platform features

Orchestration Capabilities Built for Finance Teams

Locate software waste, secure audit trails, prevent auto-renewals, and allocate costs across departments.

Shadow IT Discovery

Scan corporate card statement histories and parsed email inboxes to find software tools expensed by employees on personal cards without security approvals.

Automatic tracking of unapproved SaaS expense descriptors
Security notifications when new apps are found
Single-click review actions

Unapproved Tools Logged

Otter.ai Subscription

Expensed by: David (Product Sales)

$30/mo

Canva Pro Team Plan

Expensed by: Jessica (Marketing Eng)

$120/mo

Upcoming Renewals Radar

Salesforce CRM Contract

Renewal: In 7 Days

$4,800/yr

Zoom Enterprise Agreement

Renewal: In 30 Days

$1,440/yr

Contract Renewal Radar

Prevent surprise auto-renewals. SubSentry extracts contract renewal dates from invoice OCR sweeps, alerting administrators 60, 30, and 7 days before contracts lock in.

60/30/7-day early warnings system
Seat counts downsize projections suggestions
Auto negotiation email draft generators

Departmental Chargebacks

Allocate SaaS expenditures automatically based on actual user logins. Attribute Figma licenses to product teams, Salesforce licenses to sales teams, and Notion weights across departments.

Auto cost mapping by GL and departments
Seat-based granular spend distribution tables
Single-click CSV export ready for accounting GL uploads

SubSentry Chargeback Engine ● COMPILED

17:48:10 subsentry --action export-chargebacks --period "2026-07"

"Department","Total Spend","Active Seats","Waste Allocations"

"Engineering"," $18,450.00"," 142"," $2,420.00"

"Marketing"," $8,240.00"," 62"," $1,100.00"

"Sales"," $14,800.00"," 84"," $320.00"

17:48:11 [SUCCESS] CSV file compiled at assets/chargeback_2026_07.csv

Audit Your Software Budgets Automatically

Save up to 30% on spend margins by tracking logins, renewals, and expensed personal software charges.

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